Transfer Students

Before arriving on campus in the fall and participating in New Student Orientation, you must complete an undergraduate online check-in through Onboarding on Workday.

Through Onboarding, students access their course schedules, register for classes, and review their finances. At this time, your Onboarding account will only display the instructions for the online check-in process.

LOGIN INFORMATION: YOUR USERNAME AND PASSWORD

To access Onboarding, log in with your Carthage username and password.

• Your username will be the first part of your Carthage email address, which is provided once you attend a new student registration.
• Your temporary password will be the first initial of your first and last name, followed by your student ID number, followed by Carthage. For example: ab1234567Carthage
• If you have already accessed your Carthage email, your password for Onboarding will be your Carthage email password.
• If you do not know your Carthage email address or are having trouble logging in, please contact your admissions representative in the Office of Admissions at admissions@chalakseir.com or 800-351-4058.

REQUIRED STEPS

Once you have successfully logged into Onboarding, you can access the Check-In tasks, which includes the five different check-in sections you must complete:

1. Student Accounts
2. Financial Aid
3. Medical Information
4. Registrar
5. Student Affairs
6. Parking Permit

As you complete each section, the portal will indicate your progress. If you need to make any changes after you finalize a section, please contact the Office of Admissions at 800-351-4058.

YOU MUST COMPLETE ALL five SECTIONS BY THURSDAY, JULY 26.

Once you have satisfied all of the requirements, a certificate of completion will appear on your screen. Please print/save your certificate of completion and bring it with you when you arrive on campus in the fall.

All incoming students are required to provide emergency contact information, health insurance information, medical history, and immunization history. Medical forms are available on Saturday, June 1, and must be submitted by Monday, July 15.

All medical forms can be completed online through Onboarding in the Medical Information section. Questions? Contact the Health and Counseling Center at 262-551-5710 or health@chalakseir.com.

COMPLETE YOUR FORMS ONLINE›

WHAT’S NEEDED?

Health Insurance Information

If you need treatment off campus while you are a Carthage student, your health insurance information will be released to the healthcare provider upon request. This information is also needed to submit claims to the College supplemental accident and sickness benefits.

• We strongly advise students to bring their health insurance cards to campus.
• If you are from out of state, please call your health insurance company and alert them that you will be out of state during the academic year. Many plans require the policy holder to sign up for “away from home” care.

Medical History Questionnaire

Accurate health information is essential to provide you with the best care possible. Students often forget past medical history, medication allergies, and routine medications when ill. This information is confidential and will not be released to anyone outside Carthage College without your permission, except as required by law, such as with court-ordered release, or in reporting of certain communicable diseases to the Department of Health.

Online Meningococcal Meningitis / Hepatitis B Response

State law requires that all colleges and universities in Wisconsin annually inform students about the risks associated with meningococcal meningitis and hepatitis B, and the availability and effectiveness of vaccines against these diseases. State law also requires that students who live in residence halls affirm that they have received the required information. All incoming Carthage students were mailed this information in June. You will need to affirm that you received and read the information. Note: This form will not appear until students have turned 18 years old, so if you’re turning 18 this summer, you’ll need to complete the response form on or after your birthday.

Immunization History Form

All students must submit their immunization history to Carthage. Download and print the Immunization History Form

Note: You must have your healthcare provider sign and stamp the form or provide a copy of your vaccination record. Carthage requires a tetanus booster within the last 10 years and two doses of Measles, Mumps, and Rubella (MMR). International students may also need tuberculosis testing. (Please contact the Health and Counseling Center regarding tuberculosis testing if you are an international student.) You can obtain your vaccination records from your healthcare professional or former high school. If you were vaccinated in Wisconsin, your vaccination history may be available on the Wisconsin Immunization Registry. Immunization dates must include month, day, and year.

Please make every effort to have your records sent to the College before class enrollment. It becomes increasingly difficult to track down records after you arrive on campus. If you are unable to obtain your vaccination record, you may need to be re-vaccinated or have an immunity profile completed. Please contact the Health and Counseling Center at 262-551-5710 as soon as possible to discuss your individual circumstance.

Parent / Legal Guardian Consent Form

You only need this form if you are 17 or younger on the first day you arrive on campus. Download and print the consent form

All vehicles parked in Carthage lots are required to have a valid permit. Student parking permits for the 2024-25 academic year may be obtained via Workday Onboarding

RESIDENTIAL STUDENTS

Annual resident student parking lot permits for the 2024-25 academic year are:

• 35th Street Lot — Full year $275 / Per semester $150 *
• 14th Avenue Lot — Full year $275 / Per semester $150 *
• Tennis Center Lot — Full year $700 / Per semester $375 *
• Apartment Lot (17th Street) — Full year $700 / Per semester $375
• Pike River Lot — Full year $1,100 / Per semester $600 *
• South Lower Lot — Full year $1,700/ $850 Per semester

* Transportation service between these lots and the campus will be provided by the Carthage Firebird Shuttle.

COMMUTER STUDENTS

• South Lower Lot / North Lots 2 and 3 — Full year $400 / Per semester $225
• (New) Straz Service Drive — Full year $700 / Per semester $375

* A limited quantity of assigned (numbered) spaces are available behind Straz.

SEE THE CAMPUS PARKING MAP›

Permits will be distributed to students as they arrive on campus in the fall. Any permit not claimed by the first day of the academic term may be redistributed, and the registration voided with any payments made toward the permit purchase credited to the student’s account.

Students planning to participate in an internship, observation hours, or enroll in any program that will require them to maintain a vehicle on campus at any time during the next academic year are strongly encouraged to register for a parking permit in advance.

If you have any questions regarding parking permits, please send an email to publicsafety@chalakseir.com.

Housing information and roommate assignments will be sent to our residential students via email based on when they complete their housing applications.

• Students who submit their housing applications before May 16 will receive their housing information on June 10.
• Students who submit their housing applications by June 30 will receive their housing information on July 15.
• Students who submit their housing applications after June 30 will be placed on a rolling basis.

If you have questions about housing, please email housing@chalakseir.com.

SEE HOUSING INFO FOR NEW STUDENTS››

WHAT TO BRING TO CAMPUS››

Tuesday, August 27

8:30-9:30 a.m.
All transfer students (commuter, off-campus, and residential) will arrive on campus from 8:30 to 9:30 a.m. on Tuesday, Aug. 27.

Students should enter campus at the north entrance (at the stoplight) and park in the north lots. Student check-in/arrival will be held in the A. W. Clausen Center for World Business. We ask that parents and family members wait in their vehicles while students complete the check-in/arrival process.

After checking in, residential students will drive south on Campus Drive, where Public Safety will direct families to unloading spots. After unloading their vehicle, residential students will need to move their cars to their permitted lots, and family members will need to move their cars to the South Lower Parking Lot.

Labeling your stuff with your name, building, and room number will prevent things from getting lost! For example: John Smith MAD 123. Also, consider bringing a dolly, cart, or wagon to assist you in moving items in and out of the facilities. Carthage does have carts and dollies available, but they are in limited supply.

Please note: Campus Drive will be open to one-way, southbound traffic one hour before the start of arrival and one hour after arrival ends.

See campus map

Tuesday, Aug. 27

3:30-5:30 p.m., Todd Wehr Center 128s
Connect with faculty, staff, and fellow Carthage students.